Using the Reminders Webpart

[fancyclown]

Project Server users are probably familiar with the Reminders webpart. It comes with the default installation and is positioned on the PWA home page.

It is simply a report: A list of outstanding Tasks, Timesheets, Status Report, Approvals, Issues and Risks.

We would like it to display these items for individual users, but Tasks and Status Reports are not showing in spite of the fact that they exist for users on their workspaces.

This is in spite of the fact that all the Configuration values for the following have been set to true (checked):

• Show task updates pending approval
• Show timesheets from resources pending approval
• Show administrative time off requests to approve
• Show my unsubmitted timesheets
• Show late timesheets from resources
• Show new tasks assigned to me
• Show my overdue status reports
• Show risks assigned to me
• Show issues assigned to me

Is there are any other configuration values that I am missing for the Reminders for tasks and Issues to show?

Thanks

[ssanderlin]

Originally Posted by fancyclown

Project Server users are probably familiar with the Reminders webpart. It comes with the default installation and is positioned on the PWA home page.

It is simply a report: A list of outstanding Tasks, Timesheets, Status Report, Approvals, Issues and Risks.

We would like it to display these items for individual users, but Tasks and Status Reports are not showing in spite of the fact that they exist for users on their workspaces.

This is in spite of the fact that all the Configuration values for the following have been set to true (checked):

• Show task updates pending approval
• Show timesheets from resources pending approval
• Show administrative time off requests to approve
• Show my unsubmitted timesheets
• Show late timesheets from resources
• Show new tasks assigned to me
• Show my overdue status reports
• Show risks assigned to me
• Show issues assigned to me

Is there are any other configuration values that I am missing for the Reminders for tasks and Issues to show?

Thanks

The Tasks section is derived from the Tasks within PWA, not within a PWS "Tasks" list. Similarly, Status Reports refer to those in PWA, not those within a PWS.

If you want this other information to show, you would need to create your own Reminders webpart.

[fancyclown]

Originally Posted by ssanderlin

The Tasks section is derived from the Tasks within PWA, not within a PWS "Tasks" list. Similarly, Status Reports refer to those in PWA, not those within a PWS.

If you want this other information to show, you would need to create your own Reminders webpart.

Hi Stephen

Thanks very much for your reply. I'm a bit new to Project Server 2007, so don't mind me if I need some clarification.

I thought tasks were universal across the collections of Project Web Sapces in Project Server. Is there a difference between the Tasks in PWA and the tasks in a Project Work Space (PWS)? How do you differentiate between the two types of Task?

Why does Risks behave differently for the Reminders web part. I can see a list of outstanding Risks assigned to a user associated in PWSs. There seems to be no difference between PWA risks and PWS risks.

What am I missing?

[ssanderlin]

Originally Posted by fancyclown

Hi Stephen

Thanks very much for your reply. I'm a bit new to Project Server 2007, so don't mind me if I need some clarification.

I thought tasks were universal across the collections of Project Web Sapces in Project Server. Is there a difference between the Tasks in PWA and the tasks in a Project Work Space (PWS)? How do you differentiate between the two types of Task?

Why does Risks behave differently for the Reminders web part. I can see a list of outstanding Risks assigned to a user associated in PWSs. There seems to be no difference between PWA risks and PWS risks.

What am I missing?

Your original posting referred to "Status Reports" -- I guess you meant Risks. In order for Risks to show up in this web part, they have to be assigned to the person and also marked with a Status of (1) Active -- any other Status will result in it not showing up on the page.

Tasks contained in a Project Workspace are not considered "Tasks" by Project Server -- only Tasks within a Project plan. Most of my clients use Tasks in Workspaces to track Action Items derived from meetings and so forth, or to track things like feature requests, trouble tickets, etc.